Cash · Flagship
Bill Inbox
“Supplier invoices arrive as PDFs, phone photos and WhatsApps. We type them in by hand and still miss VAT numbers.”
Supplier invoices from photo or PDF to a draft bill with VAT checked — before your bookkeeper retypes them.
What we build
How this automation runs.
A dedicated email address (and optionally a WhatsApp number) for supplier invoices. AI extracts the supplier, VAT number, invoice number, date, line items, VAT and total. The system then runs checks: the VAT arithmetic adds up, a supplier VAT number is present where required, the invoice isn't a duplicate, and it matches a PO or delivery note where one exists. Clean invoices become draft bills in the accounting system, with the PDF attached. Exceptions go to a person with the problem highlighted.
Typical build size: Medium. How we deliver — audit, sandbox, shadow mode, then go-live with approvals.
Who it's for
A good fit if this is your week.
- Hospitality groups
- Construction
- Clinics and practices
- Retail
- Fleet operators
Questions
About Bill Inbox
Does it file the VAT return?+
No. We prepare and check. Your accountant or tax practitioner files.
What about duplicates?+
Duplicate invoice numbers are flagged before a draft bill is created.
Can invoices arrive on WhatsApp?+
Yes — media on a dedicated number can be ingested the same way as email attachments.
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Pick the job everyone avoids. We'll start there.
Or write to logiq@pragmex-agentics.com · Mon–Fri 08:00–17:00 SAST